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Department of
SOCIAL SERVICES

Community Care Licensing


COMPLAINT INVESTIGATION REPORT

Facility Number: 210108102
Report Date: 08/12/2026
Date Signed: 08/12/2026 03:19:29 PM

Unfounded


STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

COMPLAINT INVESTIGATION REPORT
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
SANTA ROSA RO, 1450 NEOTOMAS AVENUE, STE. 100
SANTA ROSA, CA 95405
This is an official report of an unannounced visit/investigation of a complaint received in our office on
07/13/2026 and conducted by Evaluator Caitlynn Felias
COMPLAINT CONTROL NUMBER: 21-AS-20260713183522
FACILITY NAME:VILLA MARIN AMBULATORY CARE UNITFACILITY NUMBER:
210108102
ADMINISTRATOR:TAPIA, KARINAFACILITY TYPE:
741
ADDRESS:100 THORNDALE DRIVETELEPHONE:
(415) 499-8711
CITY:SAN RAFAELSTATE: CAZIP CODE:
94903
CAPACITY:28CENSUS: 16DATE:
08/12/2026
UNANNOUNCEDTIME BEGAN:
09:10 AM
MET WITH:Administrator, Karina Tapia, and CEO, Nicole MashburnTIME COMPLETED:
03:30 PM
ALLEGATION(S):
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Staff do not ensure the needs of the residents in care are met
INVESTIGATION FINDINGS:
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At approximately 9:10AM, Licensing Program Analyst (LPA) Felias arrived unannounced to deliver findings for a complaint investigation regarding the above allegation and met with front desk receptionists. Administrator, Karina Tapia, arrived during visit at approximately 9:45AM. LPA also met with CEO, Nicole Mashburn.

The Department investigated the allegation that staff do not ensure the needs of the residents in care are met. The complaint was submitted on behalf of multiple residents and alleged that the Provider failed to meet residents’ needs by refusing to send Health Center nurses to residents residing in the Independent Living (IL) condominium units. During the investigation, the Department interviewed management and reviewed resident contracts, Villa Marin’s Certificate of Authority (COA), and other related documentation.
Document review determined that the IL condominium units are not licensed as a Residential Care Facility for the Elderly (RCFE) and are intended for independent living. The COA and resident contracts further
Continued on LIC9099C
Unfounded
Estimated Days of Completion:
SUPERVISORS NAME: Victoria Bertozzi
LICENSING EVALUATOR NAME: Caitlynn Felias
LICENSING EVALUATOR SIGNATURE:

DATE: 08/12/2026
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 08/12/2026
This report must be available at Child Care and Group Home facilities for public review for 3 years.
LIC9099 (FAS) - (06/04)
Page: 1 of 3
Control Number 21-AS-20260713183522
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

COMPLAINT INVESTIGATION REPORT (Cont)
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
SANTA ROSA RO, 1450 NEOTOMAS AVENUE, STE. 100
SANTA ROSA, CA 95405
FACILITY NAME: VILLA MARIN AMBULATORY CARE UNIT
FACILITY NUMBER: 210108102
VISIT DATE: 08/12/2026
NARRATIVE
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Continued from LIC9099

establish that Provider staff are not authorized to provide supervision, personal care, or skilled nursing services within the IL condominium units. Services requiring a licensed level of care must instead be provided in an appropriately licensed setting, including the Assisted Living or Skilled Nursing/Health Care Center.

Management reported that residents living in the IL condominium units continue to receive services consistent with independent living, including housekeeping, maintenance, meals, and security. Residents also have access to an ambulatory/outpatient clinic where they may receive routine medical services, including blood work, physician visits, pre-assessment and pre-admission evaluations, and other routine or minor medical care. However, nursing, medication assistance, personal care, supervision, and other RCFE-type services are not provided by Provider staff inside the IL condominium units. Residents requiring nursing services are directed to receive those services through the clinic or another appropriate licensed setting.

During the investigation, management acknowledged that under a prior administration, Health Center nurses had entered IL condominium units to provide minor first aid and respond to medical emergencies. Management stated that residents had also previously been instructed to contact nursing staff rather than call 911 in the event of an emergency. Current management reported becoming aware of this practice approximately six months ago and discontinuing it after determining that nursing services should not be provided by staff within the IL condominium units. Management further reported that the change resulted in resistance from some residents.

Current management has since instructed IL residents to call 911 when experiencing a medical emergency. When a 911 call is placed from an IL condominium, the front desk is alerted and on-site security responds to the unit and remains with the resident until emergency medical services arrive. Security may provide general support and address immediate environmental safety concerns but does not provide nursing or medical care.

Management also reported that residents have been informed of the limitations on services available within the IL condominiums through emails, weekly written communications, resident transparency meetings, and communications involving the Board of Directors. When a resident's needs increase beyond what can appropriately addressed while residing independently, residents may be referred to their primary care physician, hospital or emergency services as appropriate, social services, or other available resources. Residents may also discuss transitioning to a higher level of care, such as Assisted Living, or obtaining private care assistance when appropriate.

Continued on LIC9099C
SUPERVISORS NAME: Victoria Bertozzi
LICENSING EVALUATOR NAME: Caitlynn Felias
LICENSING EVALUATOR SIGNATURE:

DATE: 08/12/2026
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 08/12/2026
LIC9099 (FAS) - (06/04)
Page: 3 of 3
Control Number 21-AS-20260713183522
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

COMPLAINT INVESTIGATION REPORT (Cont)
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
SANTA ROSA RO, 1450 NEOTOMAS AVENUE, STE. 100
SANTA ROSA, CA 95405
FACILITY NAME: VILLA MARIN AMBULATORY CARE UNIT
FACILITY NUMBER: 210108102
VISIT DATE: 08/12/2026
NARRATIVE
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Continued from LIC9099C

Although nursing services were reportedly provided within the IL condominium units under prior management, the evidence reviewed does not establish that current management's decision to discontinue that practice constitutes a failure to meet residents' needs. Rather, the evidence indicates that current management discontinued the practice because the IL condominium units are not licensed for the provision of RCFE-level care and Provider staff are not authorized under the applicable COA and resident contracts to provide supervision, personal care, or skilled nursing services within those units. Residents continue to have access to appropriate medical, emergency, and higher-level care services through the clinic, emergency medical services, and the Provider's licensed care settings.

Based on interviews conducted and documents reviewed, the allegation that staff do not ensure the needs of the residents in care are met is determined to be Unfounded. An allegation that is Unfounded means that the allegation was false, could not have happened, and/or is without a reasonable basis.

Exit interview conducted. Copy of report discussed and provided to CEO. Signature on form confirms receipt of documents.
SUPERVISORS NAME: Victoria Bertozzi
LICENSING EVALUATOR NAME: Caitlynn Felias
LICENSING EVALUATOR SIGNATURE:

DATE: 08/12/2026
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 08/12/2026
LIC9099 (FAS) - (06/04)
Page: 2 of 3